Central Registration
Office of Pupil Personnel Services
East Greenbush Central School District
Columbia High School
Hours: 8:00 a.m. – 4:00 p.m., BY APPOINTMENT ONLY
Phone: (518) 207-2062
Fax: (518) 207-2069


Registration for all new students occurs at the Central Registrar’s Office, located at 962 Luther Road East Greenbush, NY 12061-3900. (518-207-2062). Registration hours are from 8:00 a.m. to 4:00 p.m., Monday through Friday, BY APPOINTMENT ONLY. Please call to request a registration packet. When this packet is complete, please call again to set up an appointment.

Student Change of Address

Address changes, even for students who move to a new location within their building attendance zone, must be handled through Central Registration in the Office of Pupil Personnel Services.  Please call the office at 518-207-2062 for information and to set up an appointment.  Do not call the transportation department.  All change of address information must be coordinated through Central Registration. 

New Student Registration – Required Documents

STEP 1:

One of the following:

A. Deed or Mortgage
If you are not the owner of the house, but live with the owner such as a grandparent of the child, please call 207-2062 for further instructions. You will need to provide additional documentation.

B. Lease
If you rent an apartment or house, your child’s name must appear on the lease or lease application. If the child’s name is not listed, then in addition to the lease, you must also bring a letter from the landlord stating that the child lives at that address. The letter must include the landlord’s name and phone number.

C. Contract to Build/Buy a Home

STEP 2:

In addition to the above, two (2) more proofs of residency are required. Any two of the following are acceptable:

a. Bank account and/or credit union statement
b. Paycheck
c. Automobile and/or homeowners/renters insurance policy
d. Automobile registration (NOTE: A driver’s license is not acceptable)
e. Telephone, cable and/or utility bills

STEP 3:

Required Documents:

• Child’s birth certificate (original with seal)
• Most recent custody papers
• Adoption papers
• Court ordered assignment
• Social Services assignment or agency assignment
• Proof of district residency (A, B, or C and 2 of items a-e)
• Proof of child’s immunizations

Documents must be current and original – they will be copied and returned to you immediately. Printouts from online accounts will be accepted if they show the name and address of the resident and have a current date.

STEP 4:

Supplemental documentation required for school registration:

• IEP (Individualized Education Plan) from previous school district
• Section 504 documentation from previous school district
• Last report card for placement purposes, transcript from previous school
• Foster care student – DSS2999 form

Additional Information:

A health physical must be provided in order to attend school. The exam must have been performed within the 12 months prior to the child’s start date in our school district. If a physical has not been performed, you are allowed 30 days from the start of school to obtain one. The Health Certificate/Appraisal form is provided for your doctor’s use. Please remember, however, that the most current immunization records are absolutely required in order to register.

Required Student Immunizations:

Under New York State’s immunization law, students may not attend school unless they provide acceptable written proof (including dates) of immunizations that has been prepared by a physician. Section 2164 of the New York State Public Health Law requires that all children receive the following:

• Three (3) doses of dpt
• Three (3) doses of oral polio
• *Two (2) doses of live measles vaccine
• *A single dose of live rubella vaccine
• *A single dose of live mumps vaccine

*Measles, rubella, and mumps vaccines may be given singly or in combination forms.

• Three (3) doses of hepatitis B
• A single dose of varicella (commonly known as chicken pox) or physician documented proof of immunity or history of having the disease.
• Tdap is mandated for all students born on or after 1/1/1994 and enrolling in grades 6 through 10 (2011-2012 school year), grades 6 through 11 (2012-2013 school year), then grades 6 through 12 beginning 2013.

STEP 5:

Once you have compiled all of the required documents in STEPS 1-4 please call Central Registration at 207-2062 to schedule a registration appointment.

High School Students:

Once registered, new secondary school students must make an appointment with their guidance counselor to schedule their classes. It is suggested that secondary students bring their report cards or a copy of their transcript with them in order to facilitate the scheduling of appropriate classes.

Kindergarten Registration:

To be eligible for kindergarten at the opening of school of any year, a child must be five years of age on or before December 1. If your child is between the ages of birth and five, please call 207-2062.

Registration takes place beginning in December for the following school year.

For September 2014 Kindergarten enrollment, your child must turn five (5) by December 1, 2014.

Kindergarten registration for the class of 2014 (future class of 2027) is upon us. Please call the school your child will attend to have the registration packet mailed to you. If you are not sure which school they will attend, call the Transportation Department. For additional information and registration dates click here.

Kindergarten registration takes place in the month of February at each of the elementary buildings. To register, children must be five (5) years old on or before December 1st of the year they will start school. Kindergarten registration packets will be mailed out in January to all eligible families currently in the district database.

If you have not filled out a “School Census” form please do so. This will enter your child into the districts database, but does not register them. We encourage you to use the school census for all children not enrolled in school who live in your home.

Registration for kindergarten in ongoing throughout the year once we have finished the February dates held at each building. Parents are encouraged to register kindergarten students by March 1st. Once your child is registered for kindergarten, a screening will be scheduled for your child at their home elementary school by appointment in the spring. You will receive notice of that in the mail once you have completed the registration process.

Private School Students:

When a student is enrolled into a private school, who is an East Greenbush Central School District resident, it is necessary that they register through the school district Registrar’s Office. Private school students must be registered through the district in order to receive transportation services. The district also provides payment for health services and books to private school students. Registration ensures us the information necessary to be fiscally accurate in providing those services.

Click here for the school census form.