Facility Use Form - Turf Field/Gym, Building Use

A facilities use application may be denied if the applicant or other individuals from the organization who will be participating in the event have ever been convicted of a crime, or have criminal charges currently pending against any of them. In determining such an application, the criteria set forth in Article 23-A of the New York Correction Law shall be observed.

The applicant must indicate below whether he/she (if the applicant is an individual) or other individuals from the organization who will be participating in the event have ever been convicted of a crime, or have criminal charges currently pending against them and, if so, shall provide the details of those convictions or pending charges.

Turf Field

• All groups will incur fees for additional costs for custodial services and may incur additional fees for weekend events and for larger events. The base rate is $38.00 per hour per custodian needed. This will be determined on a case-by-case basis.
• Payment due, in full, two weeks prior to the scheduled event.
• No refunds due to cancellation.
• By submitting this Facility Use Form and as a condition for the facilities use, the entity and/or individual(s) requesting use of the facilities (“Indemnifying Party”) agree to defend, indemnify and hold harmless the East Greenbush Central School District, its Board of Education, its officers, administrators, employees, agents and representatives from and against all claims, demands, causes of action, liabilities, losses, damages, judgments, penalties, costs and expenses (including reasonable attorneys fees) arising out of the negligent or intentional acts or omissions of the Indemnifying Party, its officers, employees, agents representatives or other users of the facility, or any claim relating to or arising from the COVID-19 pandemic (for example, arising by failure to comply with COVID-19 safety protocols).

Regulations for Use of School Buildings

It is the desire of the Board of Education to grant the privilege of using the building to those organizations or groups that will comply with the law and will benefit the general welfare of the community educationally and recreational. It is also the opinion of the Board of Education that where it is possible such organizations, except those directly connected with the education interests of the school, should pay the added expense such as costs of lighting, heating and custodial service necessary to make possible the use of buildings.

The Board of Education in granting the use of school buildings out of school hours is governed by Section 414 of the Education Law and Section 4 of Article XI of the New York State Constitution. Under these sections the Board of Education may permit the use of the buildings as indicated in the following extract from the Education Law.

EDUCATION LAW ( IN PART)

S414
SECTION 1. By persons assembling therein for the purpose of giving and receiving instruction in any branch of education, learning or the arts.

SECTION 3. For holding social, civic and recreational meeting and entertainment, and other uses pertaining to the welfare of the community, but such meetings, entertainment and uses shall be nonexclusive and shall be open to the general public.

SECTION 4. For meetings, entertainment and occasions where admission fees are charged, when the proceeds thereof are to be expended for an educational for charitable purpose: but such use shall not be permitted in such meetings, entertainment and occasions are under the exclusive control, and the said proceeds are to be applied for the benefit of a society, association or organization of a religious sect or denomination, or of a fraternal, secret or exclusive society or organization other than organizations of veterans of the military, naval and marine service of the United States and organizations of volunteer firemen.

Section 4 is interpreted to mean that use shall not be permitted if any of the said proceeds are to be applied for the benefit of a society, association or organization of a religious sect or denomination, or of a fraternal, secret or exclusive society or organization.

The building space allowed to any group will be proportion to the size of the group, as it is impractical and uneconomic for a small group to use auditorium or gymnasium facilities.

The Board of Education reserves the right to rescind permission granted for the use of the building to any program up to twenty-four hours of program time. The Board also reserves the right to waive any fees or increase them in certain instances.

SMOKING IS PROHIBITED ON ALL SCHOOL PROPERTY

Groups should plan to limit their meetings so that buildings may be closed at 11:00 P.M. at the latest.

The Board of Education does not assume any liability related to activities off school property sponsored by organizations that are independent of the school district, such as ski clubs, travel clubs etc.

Supplemental Facilities Use Form

This form and the Facilities Use Application must be submitted at least 2 weeks in advance and forwarded to the Maintenance Department.

ORIGINAL FORMS WILL ONLY BE ACCEPTED. FAXED OR E-MAILED COPIES OF FACILITIES USE FORMS AND CERTIFICATES OF INSURANCE WILL NOT BE ACCEPTED.